Best fax machines

? Introduction

Welcome to our comprehensive fax machines buying guide! In this digital era, where communication has become predominantly electronic, fax machines still hold their significance in certain industries and businesses. Whether you’re a small business owner, a professional, or simply someone in need of a reliable faxing solution, we are here to assist you in making the right choice. Our guide will walk you through the essential factors to consider, such as fax speed, paper capacity, and connectivity options. So, let’s dive in and find the perfect fax machine that meets your needs!

? Our Top 5

No. 1
Brother FAX-2840 High Speed Mono Laser Fax Machine, Dark/Light Gray - FAX2840
  • Adjustable 250-sheet capacity paper tray
  • 33.6K bps modem, approx. 2.5 sec/page transmission
  • 20-page capacity auto document feeder
  • 16MB memory (400 pages) with dual access
  • Up to 272 broadcast locations, 222 station auto dialing
SaleNo. 2
Canon Faxphone L100 (5258B001) Laser Printer and Copier, 30 Sheet Automatic Document Feeder, 19 Pages Per Minute, 12" x 14.7" x 12"
  • FAST PRINT SPEEDS: Print up to 19 pages per minute
  • USABILITY: Up to 512 sheets of memory capacity allows you to store multiple faxes
  • FAX SPECIFICATIONS: Fax, print and copy functions, includes telephone handset
  • GENEROUS PAPER CAPACITY: Paper capacity of up to 150 sheets, 30-sheet simplex automatic document feeder
  • SUSTAINABILITY: Uses less than 2 watts in Energy Saver mode
SaleNo. 3
Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder | Photo, Document | Airprint (R), Android, Black, Works with Alexa
  • Never run out of ink. Connect your printer to Alexa and receive notifications when you’re running low. Alexa can even place a smart reorder from Amazon on your behalf, if you enroll in smart reorders
  • Enrolling in Smart Reorders with Alexa ensures that you never have too much or too little ink supplies. No subscription needed.
  • Wireless 4-in-1 (Print | Copy | Scan | Fax)
  • 15 / 10 ipm Print Speed
  • 200 Sheet Capacity (100 Cassette, 100 Rear Feed)
SaleNo. 4
Brother Fax Machine FAX-575
  • 9600bps Fax.
  • Enva Fax en 15segundos.
  • integrada de voz y fax.
  • 512KB de memoria.
  • 25memoria de fax.
SaleNo. 5
Canon Lasers FAXPHONE L190 Wireless Monochrome Printer with Copier and Fax
  • 33.6 Kbps Super G3 fax for quick results
  • Up to 512 sheets of memeory capacity allows for multiple faxes to be stored
  • 40 one-touch speed dials and 200 coded speed dials for a comprehensive address book
  • Print and Copy at the same speed up to 26ppm. LCD Display - 5-row backlit LCD
  • Connectivity technology: USB

? How to choose?

1. Compatibility

When choosing a fax machine, compatibility is a crucial factor to consider. Ensure that the machine you select is compatible with your existing office equipment, such as computers, printers, and phone systems. This will help streamline your workflow and avoid any compatibility issues that may arise.

2. Features and Functionality

Consider the features and functionality offered by the fax machine. Look for essential features such as automatic document feeding, high-speed transmission, and the ability to send and receive faxes in color. Additionally, advanced features like wireless connectivity, cloud integration, and mobile printing capabilities can greatly enhance your productivity and convenience.

3. Paper Handling

The paper handling capabilities of a fax machine are crucial for efficient operation. Look for machines that offer a high paper capacity, as this reduces the need for frequent paper reloading. Additionally, consider whether the machine supports different paper sizes, such as legal or A4, to accommodate your specific needs.

4. Cost and Consumables

Consider both the upfront cost of the fax machine and the ongoing cost of consumables such as ink or toner cartridges and paper. While a low-priced machine may seem appealing initially, it is important to factor in the cost of replacement consumables over time. Look for machines that offer cost-effective consumables and consider opting for eco-friendly options to reduce long-term expenses.

5. User-Friendliness

User-friendliness is an essential aspect to consider, especially if multiple individuals will be using the fax machine. Look for machines with intuitive interfaces and easy-to-navigate menus. Features such as touchscreen displays and shortcut buttons can greatly enhance usability. Additionally, consider the machine’s noise level, as a noisy machine can be distracting in a quiet office environment.

In conclusion, choosing the right fax machine involves considering factors such as compatibility, features and functionality, paper handling capabilities, cost, and user-friendliness. By carefully evaluating these aspects, you can find a fax machine that meets your specific needs and enhances your office productivity. Remember, the right fax machine is an investment in efficiency and convenience for your business.

? What to Look for in a fax machines?

1. Compatibility and Connectivity

When looking for a fax machine, one of the most important factors to consider is its compatibility and connectivity options. The machine should be able to work seamlessly with your existing phone line and office equipment.



For traditional analog phone lines, it is crucial to choose a fax machine that supports this type of connection. On the other hand, if you have a digital phone system or a Voice over Internet Protocol (VoIP) setup, you will need a fax machine that is compatible with these technologies.



Additionally, **check if the fax machine has wireless connectivity options**. This feature allows you to send and receive faxes without the need for physical cables, providing greater flexibility and convenience. Some modern fax machines even offer mobile printing capabilities, enabling you to send faxes directly from your smartphone or tablet.


2. Speed and Performance

The speed and performance of a fax machine can significantly impact your productivity. When choosing a fax machine, consider the number of pages it can transmit per minute. The higher the page-per-minute (PPM) rate, the faster your faxes will be sent and received.



If your business frequently deals with large documents, opt for a fax machine with a high-capacity document feeder. This feature allows you to load multiple pages at once, saving you time and effort. Additionally, **look for a fax machine with a high-resolution capability**. This ensures that your faxes are clear and legible, even when transmitting detailed graphics or images.


3. Cost and Maintenance

Another crucial aspect to consider when purchasing a fax machine is the overall cost and maintenance requirements. While the initial cost of the machine may be a significant factor, it is essential to also consider the long-term expenses associated with its upkeep.



**Look for a fax machine that offers cost-effective consumables** such as ink cartridges or toner. Some fax machines have separate drum units and toner cartridges, allowing you to replace only the component that is depleted, saving you money in the long run. Additionally, consider the machine’s energy efficiency rating, as this can have a significant impact on your electricity bills.



Furthermore, **check the warranty and customer support options provided by the manufacturer**. A reliable warranty will give you peace of mind, knowing that you are protected against any potential defects or malfunctions. Good customer support is also essential, as it ensures that you can quickly resolve any issues that may arise.



In conclusion, when purchasing a fax machine, it is crucial to consider compatibility and connectivity options, speed and performance capabilities, as well as the overall cost and maintenance requirements. By carefully evaluating these factors, you can choose a fax machine that meets your business needs and enhances your productivity.

? How we picked?

1. Understanding your needs

Before diving into the world of fax machines, it is important to understand your specific needs and requirements. Ask yourself questions like: How often will I be using the fax machine? What features are essential for my business? Will I be sending color faxes or black and white? By answering these questions, you will have a clearer picture of what you are looking for in a fax machine.

For example, if you are a small business owner who only needs to send and receive faxes occasionally, a basic fax machine with standard features may be sufficient. On the other hand, if you work in a fast-paced environment where time is of the essence, you might want to consider a high-speed fax machine that can handle large volumes of faxes quickly and efficiently.

2. Researching different models

Once you have a good understanding of your needs, it’s time to start researching different fax machine models. Look for reputable brands that have a track record of producing reliable and high-quality products.

Consider reading customer reviews and testimonials to get a sense of the experiences other users have had with a particular model. Look for key features that align with your needs, such as automatic document feeders, high-speed transmission, and compatibility with different paper sizes.

For instance, one customer review stated, “I was looking for a fax machine that could handle legal-sized documents, and the XYZ Fax Machine was the perfect fit. It saved me a lot of time and hassle, as I no longer had to manually feed each page.” This highlights the importance of considering specific features that cater to your unique requirements.

3. Comparing prices and warranties

Once you have narrowed down your options to a few fax machine models, it’s time to compare prices and warranties. While price is an important factor, it should not be the sole determining factor in your decision-making process.

Consider the long-term investment of the fax machine and the added value of a warranty. Some brands may offer extended warranties or additional customer support, which can be valuable in case of any issues or malfunctions.

Remember, finding the right fax machine is an investment in your business, and it’s important to choose one that will meet your needs and last for years to come.

By understanding your needs, researching different models, and comparing prices and warranties, you will be well-equipped to make an informed decision when purchasing a fax machine. Remember to choose a model that aligns with your specific requirements and offers the features you need to streamline your faxing process.

? Frequently asked questions about fax machines

1. What is a fax machine and why do I need one?

A fax machine is a device that allows you to send and receive documents electronically over phone lines. It converts printed documents into digital format, which can then be transmitted to another fax machine. While the rise of email and digital communication has made faxing less common, it is still widely used in many industries, such as healthcare and legal, where the security and authenticity of documents are crucial. A fax machine ensures that important documents are delivered promptly and securely, without the risk of being intercepted or lost in transit.

2. What factors should I consider when buying a fax machine?

When buying a fax machine, there are several factors you should consider:

– **Speed**: Look for a fax machine with a high transmission speed to ensure quick document delivery.

– **Memory capacity**: Choose a fax machine with sufficient memory capacity to store incoming and outgoing faxes, especially if you receive large volumes of documents.

– **Paper handling**: Consider the capacity of the fax machine’s paper tray and whether it supports automatic document feeding for convenience.

– **Connectivity**: Determine whether you need a standalone fax machine or one that can be connected to your computer or network.

– **Features**: Look for additional features such as scanning, copying, and printing capabilities to maximize the functionality of your fax machine.

3. Can I use a fax machine with my digital phone line?

Yes, you can use a fax machine with a digital phone line, but you may need to make some adjustments. Digital phone lines use Voice over Internet Protocol (VoIP) technology, which can sometimes cause issues with fax transmission. To ensure compatibility, you may need to enable a feature called “fax mode” or “fax pass-through” on your VoIP service. Additionally, using a fax machine that is specifically designed for VoIP compatibility can help ensure smooth and reliable faxing.

4. Do I need a dedicated phone line for my fax machine?

Having a dedicated phone line for your fax machine is recommended, especially if you receive a high volume of faxes or if your business heavily relies on fax communication. This ensures that your fax machine is always available and prevents interference with voice calls. However, if you receive faxes infrequently, you can use a shared phone line with a distinctive ring feature, which allows you to differentiate between voice calls and incoming faxes.

5. Are there any alternatives to traditional fax machines?

Yes, there are alternatives to traditional fax machines that offer more flexibility and convenience. Online fax services, also known as virtual fax or internet fax services, allow you to send and receive faxes through email or a web portal. These services eliminate the need for a physical fax machine and offer features such as digital signatures, document storage, and the ability to send faxes from any device with an internet connection. Online fax services are particularly beneficial for businesses that require mobility or have remote workers.

Last update on 2023-12-03 / Affiliate links / Images from Amazon Product Advertising API

Sources :

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